In this section, you can expect to find the tools to efficiently provide First Level support your merchants with their payment solution.
Your merchants will therefore have multiple resources to carry out self-help support, including:
Card Reader User Guides and frequently asked questions (FAQs)🧭 Handpoint Analytics Portal
🖥️ PAX Store and air viewer
🚦 Handpoint status page
📚 Your own knowledge and support for extra troubleshooting
If, after following the guided steps, there are still some unresolved problems, then please contact your Handpoint Account Manager to escalate the support issue.
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Trooubleshooting guides:
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Introduction to Support
First Level Support can be split into multiple tiers. You will find that most of the times, the issues can be solved quickly with a few tips. You can narrow down the cause of the issue with the help of the Handpoint’s portal and this guide. It is a good practice to make it easy for the users to self-help with links, videos, instructions, etc.
1. Getting merchants started | 2. Quick fixes | 3. Context-based issues | 4. Specialist support |
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Set-up and basic knowledge | first support steps | Situational errors and FAQs | Escalation to Handpoint support |
1. Getting Started
When merchants sign-up for the Handpoint Payments Solution, you should equip them or direct them to the various user guides (for their specific card reader) and frequently asked questions (FAQs). These could either by those already available on Handpoint's Help Center, or your own white-labelled versions. This ensures that they receive the fundamental knowledge about their solution which they can refer back to as self-help support when getting started and familiarising themselves with how it all works.
Guides:
mPOS: Handpoint Payments mPOS App Log-in
When your merchants are signing up with their mPOS app (downloaded either from the Play Store or App Store), they will be asked to enter their email addresses. It is important that this is the same email address as the one they provided to you during the onboarding process and therefore matches their account in the Handpoint’s portal Terminal Management System (TMS). The merchant will then be automatically sent an email with a verification link, so they will need to check their inbox (or potentially their spam solder) and select this verification link. The mPOS app will prompt them to do this.
In case the merchant doesn’t receive the verification email (sometimes it goes to the spam folder), he or she can also request an SMS to be sent to the number registered in the Handpoint’s portal TMS. This 4 digit code should be entered into the mPOS app in order to access.
After their account has been verified (either with the the verification link or with the SMS code), the Payments mPOS app will open up the main screen: the payment tab.
TIP: If a merchant receives the message "email not unique" when attempting to use their email address in the Payments mPOS app, please check the following:1. The merchant is entering the email address correctly
2. The email address is not used by another merchant set up in the TMS
mPOS: Bluetooth Pairing with the HiLite Card Reader
Pairing should be easy with the HiLite card reader, however the steps below are a good reference.
First, though it may seem obvious, don't forget to make sure that Bluetooth is enabled on the device.
Enable location permissions for the app if prompted. Detailed instructions are here.
After that, Bluetooth pairing is simply carried out through the Handpoint Payments mPOS App or through the device settings.
Is it possible to pair more than one phone with my card reader?
It certainly is, but only one at a time. Each time you connect the card reader to a new device, you need to pair it.
Can we exchange readers between merchants?
Certainly. It is advisable to do a flash reset after assigning the reader to the new merchant in Handpoint’s Portal TMS.
If a card reader is set up with a merchant who then changes their name or email address, their merchant account needs to be updated in Handpoint's Portal TMS.
Experiencing problems with iPhone or iPads?
It may be necessary to first unpair the card reader with the previous phone before attempting to pair it with another. This is a common issue that iPhone/iPad users run into, and it's not exclusive to our card readers.
Other advice to troubleshoot is included in the Quick Fixes section below, like.
•Restart the mobile device and the card reader.
•Pair through the device settings instead of the app
Pairing with the card reader
Your customer will need to pair their mobile device with the HiLite Card Reader through Bluetooth. Detailed instructions are included in our Merchant Guide to the Payments mpos solution. Other troubleshooting tips for you are included in our HiLite FAQs.
PAX: Starting with the Handpoint Payments (or your native) app
The PAX terminals require little setup for the merchant, which can be done before delivery, or onsite at the merchant’s location. A key step is connecting to the internet via WiFi or Ethernet, even when the terminals will use a SIM card later on. The complete set up is explained in the Card reader user guide, the high level steps are below:
Remove the battery protection sticker.
Connect the terminal to WiFi, like a phone or tablet.
Open PAX store app and look for Handpoint Payments app. This will download the required encryption key.
Insert SIM
Insert paper roll
Next time the terminal is powered up, it should launch the Handpoint Payments app automatically. If not, the merchant can look for the icon on the screen and launch it manually.
If your merchants are using a Cloud integration, the following screen shows everything is ready for a sale.
they should see a screen saying it’s ready to process payment.
How do the merchants activate a SIM card?
After the SIM card has been inserted (detailed instructions here), the merchant can activate it with a few steps.
Using the Handpoint Payments app, going into the app settings > "Activate SIM"
Using a native integration, please provide detailed instructions to your merchants.
What is the PAX password for settings?
PAX devices come with a default settings password: pax9876@@ or 9876
Can we exchange readers between merchants?
Certainly. It is advisable to clean the cache of the PAX reader after assigning the terminal to the new merchant in Handpoint’s Portal TMS. Please inform Handpoint of this change to update PaxStore if necessary.
If a card reader is set up with a merchant who then changes their name or email address, their merchant account needs to be updated in Handpoint's Portal TMS.
2. Quick Fixes
The most common problems our customers encounter are, thankfully, simpler ones. Helping your merchants and customers learn to try these fixes before they call for support can cut down on total time spent dealing with support issues.
Try the simple solutions first:
Try to run the sale / transaction again
Restart the Payments app on the phone / tablet or on the PAX card reader
Check the network connection, restart if necessary. Be aware that Firewalls might prevent the solution from working correctly.
Restart the card reader
mPOS: Disconnect and reconnect the Bluetooth connection
mPOS: Restart the phone / tablet running the Handpoint Payments mPOS app.
Perform a Flash reset of the HiLite card reader or Clear the cache of the PAX card reader.
3. Context-Based Issues and fixes to try troubleshooting depending on context
Ordering
As standard, when Handpoint receives a new card reader order, it will be processed with next-day delivery so long as the order was received before 13:00 GMT.
A tracking guide will be provided for follow up.
Using tools to investigate the cause of issues
Use Handpoint’s portal Analytics to narrow down the cause of issues. This is particularly helpful if the card reader is acting funny, the merchant is receiving frequent cancellations, or the merchant wants to understand if the transactions are going through. More details on this portal here.
If the card reader is online, the transactions should appear in the Analytics portal almost on real time.
The issuer response code (on the Transaction Details page) points to the reasons for declined transactions or errors.
Immediate or frequent cancellations point to network issues (eg. If an authorised transaction appears but was immediately canceled, this suggests the terminal automatically canceled the transaction due to an issue with the POS or network. If this happens frequently, there is probably a network issue at the merchant’s location.)
Other fixes to try depending on the context
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Common Error Messages
Refer to the following pages to find the common error messages depending on the card reader used by your merchant and the integration.
4. Specialist Support. Escalation to Handpoint
If the above steps or the guides do not resolve the problem, Handpoint is here to deliver extra support for you.
In order to assist you, please get in touch (support@handpoint.com) and include as much detail about the problem as possible. We will need to please see the following information sent with your support request.
Error/Issue description
Serial number of the device(s)
Company/merchant name
What was happening when the error occurred?
Time and date of the error
Type of operating system of the phone/tablet/computer (if applicable)
Type of internet connection: WiFi, Ethernet, SIM